Harmony Venture Labs (HVL) is a Birmingham, AL-based venture studio that builds and grows valuable companies that create a positive economic impact in the lives of our teams, partners, and communities. We're home to high-energy, innovative thinkers who share a mission to solve big problems and build great ventures. We are looking for a resourceful, detail-oriented, and proactive Executive Assistant to support our CEO.

As an Executive Assistant, you’ll be a key part of keeping the most important priorities of our venture studio on track, working in close partnership with our CEO and Chief of Staff to manage schedules, streamline operations, and facilitate effective communications. This is the ideal role for a go-getter who thrives in a fast-paced environment, takes initiative, and finds joy in the details that help the whole team succeed. 

Key Responsibilities

1. Proactively manage the CEO's calendar, coordinating scheduling, prioritizing commitments, and preparing for meetings with key documents and relevant context. 

2. Facilitate internal and external communications and relationship building, drafting thoughtful correspondence and ensuring timely follow-up across a range of stakeholders.

3. Coordinate travel, including booking flights, accommodations, and transportation, while anticipating and resolving potential issues.

4. Collaborate with the Chief of Staff and others to move top priorities forward and support the CEO’s effectiveness across all areas of work.

5. Tackle a wide range of special projects — from team events to operations support — adapting quickly and delivering results.

6. Assist with other administrative tasks, such as expense reporting and office mail, with precision and a positive attitude. 

Who We’re Looking For

We’re looking for a high-capacity team player who thrives in a fast-paced environment, takes initiative without hesitation, and finds energy in helping people and priorities stay on track. You’re organized, comfortable with shifting priorities, and love creating clarity in the midst of complexity. 

The ideal candidate is:

1. A proactive self-starter with a “no job too big, no job too small” mindset

2. Aligned with our mission and values, and excited to be a part of building new companies

3. Bright, high-energy, and curious, with an interest in innovation and the latest technologies

4. Growth-minded and coachable, with an eagerness to learn and improve

5. Exceptionally organized, with keen attention to detail and excellent time management

6. A warm, thoughtful communicator who builds strong relationships across teams and stakeholders

7. Discreet and trustworthy – you know how to handle sensitive information

8. Calm under pressure and confident juggling multiple priorities

9. Naturally collaborative and always looking for ways to streamline operations, improve processes, and move strategic priorities forward

What Success Looks Like

1. The CEO’s time and attention are protected and directed toward the company’s highest priorities, while internal and external stakeholders feel supported, informed, and connected.

2. Meetings, projects, and logistics are handled seamlessly and proactively.

3. You are seen as a trusted, go-to partner across the organization, and the whole team’s capacity and focus increase because of your presence and support.

4. You identify inefficiencies, propose solutions, and improve the way things get done.

5. You bring calm, clarity, and momentum to fast-moving work.

Our Values 

1. We default to action.

2. We act with humility.

3. We are curious.

4. We are results-oriented.

Minimum Requirements

1. Ability to work in-person from our Birmingham, AL office

2. Tech-savvy and comfortable learning new tools (experience with Google Workspace, Slack, and Zoom is expected)

3. Exceptional written and verbal communication skills, with the ability to interact confidently and professionally across a range of stakeholders

4. Highly organized and responsive, with a track record of managing multiple priorities without losing the details

5. Demonstrated discretion and professionalism when handling sensitive information

6. Bachelor’s degree or equivalent experience; experience in startups or fast-paced environments is a plus

Details

1. Position: Full-time

2. Competitive base pay based on experience. 

3. Location: In-person in Birmingham, AL strongly preferred

4. Benefits: comprehensive medical, vision, and dental plans, unlimited paid time off, stipends for wellness learning support, and more 

5. Reports to: CEO

How to Apply

Please fill out this form to apply. 

Harmony Venture Labs provides equal opportunities for everyone that works for us and everyone that applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law. According to the San Francisco Fair Chance Ordinance, we will consider employment-qualified applicants with arrest and conviction records.